Everything You Need to Know About Turnaround Time

1. Audio Quality

How clear is the audio recording? If you have a speech, a lecture or a one-on-one interview that was recorded in a quiet environment and the speakers are cleared heard, the transcriber will produce a top-notch transcript of that file in the shortest time possible. But, if the file has a lot of background noise and there are echos all over the place, a transcriber will have a hard time working on it, which will delay its turnaround time.

2. Number of Speakers

How many people are in the audio recording? A person working on a sermon or a lecture will hand in their transcripts earlier than someone working on a focus group or a documentary that has 5, 6 or even 7 participants. So, the fewer the speakers the lesser time it will take to complete the work.

3. Heavy Accents

From my personal experience, US accents are the easiest to work with. But, if you get a file that has Indian, South African and British accents be assured that you will take, at least, three more hours working than someone who just had plain US native speakers. You will have to rewind again and again just to understand what they are saying. Before accepting such a project, make sure you can handle the accents. Request for a sample audio before starting the project, if you must.

4. Topic of Discussion

As a transcriber, I love working on self-development or business related audio recordings. They are easy to transcribe and the information is priceless. But financial, medical or technology related audio files are hard to crack if you lack the right skills. They have a lot of jargon that will have you frequenting Google for correct spellings than you would on regular files. This will really slow down the speed at which you produce the transcript.

5. Typing Speed

If the above mentioned factors are in order and your typing speed is at 20 WPM, be assured that it will take you a little longer to have the transcripts ready than someone typing at 50 or even 60 WPM. They will produce their work ahead of time than you would. So, improving your typing speeds is a must if they are not up to par.

6. Extra Factors:

1. Verbatim

If you have been in the transcription industry you know that verbatim projects are time-consuming and take longer to do than non-verbatim . Here you must type every word and every sound heard in the recording.  Unlike non-verbatim where you overlook certain things like repeated words or irrelevant sounds, with verbatim you have to capture everything. These types of projects are mostly needed for market research or documentary purposes.

1. Timestamps

2–minute timestamps or timestamps placed after every new paragraph can really have you screaming. Having to pause every now and then to insert a 30-second time-stamp in a 60 or 120-minute file is not an easy task. It takes hard work, patience and dedication. Transcription is not for the faint-hearted. You need to have the zeal to survive.

1. Formatting

Some customers will request you to insert headers, footers, page breaks etc into their files. Ensuring that this type of formatting is done can take you 30 minutes to one hour, depending on how many the client wants .

How to Categorize Turnaround Times

1. High Priority

 These are files that need to be transcribed in the same day. They are very urgent and the customer is willing to pay more for them. Usually, the transcripts are needed in 4, 6, or 12 hours max. A transcriber typing at 60 WPM and above is best placed to handle these types of projects.

2. One Business Day

These are files that are needed in 24 hours. If a client sends a one hour audio for transcribing on Monday at 10:00 AM, he should expect a transcript back on Tuesday at 10:00 AM the following day. Weekends and holidays are not included.

3. Standard Turnaround:

These are files that are not in a rush. Turnaround time is a bit flexible. Mostly, it takes 2 to 4 business days to get this type of work ready. Most clients prefer this period. The transcriber is not rushed and he/she is in a better position to produce top-notch transcripts.

4. Economy 1 – 2 weeks

These are large projects containing 10 or even 20 audio files per project. The client is not in a hurry to get them done. This might be a summit, a documentary, or a focus group project.

5. On-going Turnaround Time

Just as the name suggests, these are on-going or long-term projects that can take up to six months to complete. As a transcriber, I like this type of work. It keeps me busy and I don’t have to go around looking for too many one-time projects that consume a lot of my time. For longevity purposes, these are the projects to seek out as a professional transcriber. Start small but work your way up to bigger and better projects.

Transcription Services for Academicians

What is that first thing that just pops up in your mind when you come across transcription services? – I am sure you will start imagining medical offices & court rooms! However, things have gone through a complete transformation with time; nowadays, it is not just restricted to court rooms or hospitals.

General transcription services have now expanded – It has become a multi-disciplinary industry, with a lot of diversified and numerous offshoots. Among these many offshoots; academic transcription is gaining tremendous pace – Over a period of time, it has proved to be exceptionally beneficial particularly for academicians and students, alike.

Let us explore and dig deeper into the world of academic transcription and learn how it makes the life of academicians and student smoother and less stressful.

For Students:

·         Taking notes during an ongoing lecture is a cumbersome job for most students. Most of the time, students have to focus completely on getting all the relevant points written down – and more often they try to capture professor’s exact words in order to not miss any critical points.

·         And while doing so, sometimes, students have to leave the sentences mid-way in order to jot down the next key point. Later, when they review the notes, half of it seems missing; making it difficult to understand on a later stage.

·         This ultimately results into lot of distress and extra work on the part of the students. It is here that transcriptionists offer a solution – You can send the recorded audio clips of lectures to professional transcription service providers. These clips are then transcribed and converted into written words; well-presented in an easy-to-read format.

·         The time and efforts, that a student you have to, put in for connecting the dots would come down considerably; giving them ample time to actually studies. Moreover; students can have all critical points jotted down at one place; therefore, they can prepare the subject by highlighting all the important concepts and also adding additional notes. Last, but not the least, the student could be confident enough, since the fears of anything missing will not bother them.

For Professors/Educators

·         Not only students, even the professors can benefit a lot from academic transcription. Professors or educators who adopt transcription in their routines benefit a lot; it allows them to assess their own lectures giving them an insight into their work and flaws – if any; providing a room for improvement.

·         With such (self) evaluation; the professors/educators help make (positive) changes in their teaching methods; contributing to their service records!

·         Moreover, as an educator; you can offer a helping hand to the students who have to miss the class due to any inevitable circumstances; by giving them complete, unabridged written transcript of the lecture.

·         In other words, academic transcription services can prove to be a blessing for both the students and educators; by helping to shed the unnecessary burden and channelize the notes to get the optimum benefits.

·         Instructors can enhance their effectiveness by offering the students with the written transcripts of their lectures. And the students can also manage their time effectively, and, ultimately, raise their bars; climbing ladder of success.

For More Details: http://www.qnextranscriptions.com/

Video Transcription Services

Regardless of the line of business that your company is in, there’s a good chance that you’ll at one point or another be in need of video transcription services. Fortunately, with Transcription Outsourcing on your side, you can rest assured all of your video transcription services needs will be met both effectively and affordably.

What We Do for Video Transcription Services

Providing first-class video transcription services to a multitude of different companies.  We pride ourselves in being an industry leader within the video transcription services field.

We understand how difficult, and not to mention time-consuming, it can be to transcribe videos. And it’s these two obstacles that we want to help eliminate for you. There’s no sense in spending hours on end transcribing videos when we can do it for you quickly and accurately.

We Provide Video Transcription Services to Many Industries

Whether you’re a first-grade teacher, lawyer or police officer, we have customized video transcription services that can be of benefit to you.  From deposition hearings to parent teacher conferences, we know that video transcription services is needed for many purposes.

Fast Turnaround For Your Video Transcription Services

For the average person, it can take anywhere from one to two hours to transcribe just five to 10 minutes of video.  For us, though, we take video transcription services to a whole new level.  Our highly-trained experts are able to transcribe hour long videos in the matter of only a few hours.

It’s Time to Start Saving Time and Money on your Video Transcription Services

If you’re in need of video transcription services, it’s time to start saving both time and money.  There’s no need in you spending your time transcribing videos when you could be focusing on your core business functions.

After all, when your attention isn’t focused where it needs to be, it results in decreased profit levels, but this is where we can help.

If you would like more information on the industry leading video transcription services we provide, contact us today.

How to Prepare for a Seminar Transcription

Seminar transcription is required regardless of the type of business one is running. This is because for every business to grow, the professionals involved require occasional seminars on capacity building. A seminar can be organized by inviting a speaker on a specific topic or sending some participants in an already organized workshop or seminar outside the company. In both cases, recording the entire seminar proceedings is important as the future employees and those who missed the particular seminar can refer to the recordings made. This helps in avoiding having the same seminar on the same topic hence saving money and time. However, in order to have a perfect seminar transcription that remains relevant to the business for years, here are some tips on preparing for one.

Identify the appropriate venue

In order to have a perfect seminar transcription, it is important to identify the right venue. The venue for the seminar determines the quality of recording hence the nature of transcription. It is advisable to hold the seminar for capacity building in a business in a quiet environment. Therefore, the venue should be away from a noisy shopping center, major airports, roads and schools among other noise prone areas. This helps in having recordings that are noise free and clear for the transcriptionist to hear all the details.

Acquire the right recording tools

The recording tools determine the quality of transcription done on a recorded seminar file. There are recorders that make some noise that hinders one from hearing parts of the recorded words. In addition, a microphone is necessary in enhancing the quality of the recording in the seminar as the speaker does not have to shout in order to have a clear recording. Thus, for a high quality transcription, it is important to have digital recorders and microphones way before the seminar date. Also, they should be tested to ensure that they are functioning well before the actual day for seminar. This helps in providing the desired quality for seminar transcription.

Contract a transcription company

To ensure that the seminar transcription is of perfect quality, it is advisable to identify and make an agreement with a transcription company. It should be noted that there are many transcription companies in the market but they offer varying quality of services. Therefore, it is important to identify the right transcription company with skilled and experienced transcriptionists who have a long standing history of providing uncompromised quality of transcriptions. Once a contract has been signed in advance, one can be assured that the seminar transcription with meet the desired quality.

We the http://qnextranscriptions.com/  have provided high quality seminar transcriptions for over a decade now. Visit us today for quality, affordable and timely seminar transcription services.

Benefits of audio transcription services

Audio Transcription Services are involved with the conversion of recorded information (sound from audio or video files) into transcripts (written version of spoken words).

That is, a professional audio transcriptionist (either a human typist skilled to do so, or just a computer program as we have these days), listens to the sound from an audio or video file and puts into words, everything said by the speaker. Usually, the type of transcription required would be indicated based on the following guidelines for the audio transcription:

1. Alterations in sentences to correct grammatical errors, and/or
2. Words to be omitted.

Audio transcription itself has been classified into three, they are;

1. Non Verbatim Transcription Services,
2. Verbatim Transcription Services, and
3. Intelligent Verbatim Services.

Non Verbatim Transcription is designed to omit false starts and sentence filers such as; “uh”, “uhm”, “You Know”, “like”, “You know what I mean” etc, all repeated words, stutters and stammers and all non standard languages.

Verbatim Transcription Services, as the name implies, dubs the sounds, word for word. It will includes those words or expressions normally excluded from the non verbatim transcription. Even adding action sounds such as throat clearing, coughing, and details of disruptions.

Intelligent Verbatim Transcription excludes all “ums”, “uhs” and “ers” unless at the beginning of a sentence. False starts, all filers such as ” You Know “, ” like “, You know what I mean” etc, all repeated words unless repeated for prominence, all stutters and stammers, are also excluded. But it includes the non standard languages.

Verbatim audio transcription are required in various professional operations such as;

1. In court: Legal records needs Verbatim transcription services for maintaining accurate court records
2. In Insurance: Most of the insurance needs verbatim transcription for preserving accurate insurance claims
3. In Healthcare Research: Nowadays, it has become a common data management strategy and considered as an integral part for analysis and interpretation of verbal data.
4. In the Jornalism: press reports are often collected in form of voice recordings which often need to be transcribed.
5. Educational transcription is the process used by students to convert audio recorded lectures delivered by deans, professors, teachers, lecturers etc. at classrooms and halls of universities, colleges, schools etc., or at seminars, and field trips.

Back in the days, before computers and their utility programmes became regular household appliances, transcription was a difficult job, as it was mainly performed by appropriately skilled office secretaries or journalists who had to write down the speech as they heard it using advanced skills, like shorthand. The introduction of cassettes tape and portable recording devices made the work a lot easier and new possibilities emerged. These Cassettes were small pieces that could be mailed within locations which meant that for the first time, transcriptionists could have the work brought to them in their offices or homes.

But then, with the advent of the Internet and it’s business scopes, the high demand for Audio transcription services,  has made necessary the accretion of websites specilised in transcription services. .

Benefit from Documentary Transcription Services

Documentary transcription services are a must to have in any production industry. This is more so important for the television channels who record documentaries in form of audio-visuals. The documentaries are unearthed stories covered by the journalists in a certain field. They can be about cultural practices of a group of people, nature in terms of forests, animals, seas and rivers. Documentaries makes the television or radio channels popular as the audience can always expect to discover something new apart from the regular 24hour news. However, in order for a documentary to make the desired impact, it is important to have it transcribed. Here are the different aspects added into a recorded audio or visual-audio documentary file through transcription.

Subtitles

When running a documentary without headlines it becomes difficult for the audience to follow. However, this is a scenario that can be avoided through transcription services. In this case, the transcriptionist adds subtitles that divide a long documentary into several sections. This makes it easy for the audience to understand the contents of the documentary and to expect what to come next through the subtitles. The transcriptionists listen keenly to the documentary taking note of the different sections depending on the development of the story highlighted.

Multilingual translations

Hiring a professional for documentary transcription services make it possible to have multilingual translations. This is important for the documentaries being run by the international media houses. This is because the contents of the documentary need to be understood by audience who use different languages. Here, the transcriptionist transcribes the recorded files into the original language and later translates the contents into different major or desired languages. This makes the documentary relevant to people from different language speaking regions in the world.

Notes for narrator

The quality of a documentary is improved by having a narrator introducing its major parts. This can be made successful by providing the narrators notes that match with the particular parts of the documentary. By making use of the narrator’s notes, the nominated narrator introduces the different sections of the documentary in the background when it is still running. The narrator’s notes can be translated into different languages used by the target audience.

Providing texts for the inaudible parts

The transcriptionists take note of the inaudible parts of the documentary and make some texts on the same. When the transcriptionist finds it difficult to hear some parts of the documentary, they have a chance to rewind till when they grasp the words. The transcription then makes some text of the same that should run on the screen for the views to understand exactly what has been said.

Want to benefit from above tips? Access us at http://www.qnextranscriptions.com/ for quality and value added documentary transcription services!

Interview Transcription Recording Guide

Imagine the scenario: you have set up an appointment to interview someone; you arrive, set up your recording equipment and spend some productive time getting some great material from the interviewee. However, upon checking the recording later you find there is so much background noise that you can hardly hear what the interviewee is saying.

Qnex Audio Transcription & Typing Services gives the following advice for recording interviews for transcription.

·   Check out your recording equipment before your interview(s) is scheduled. Play with your equipment, become familiar with it. Try recording yourself and experiment with the distance of the microphone.

·   If possible practice recording your interview in the location where the interview will actually take place this will give you a good idea of the acoustics in that location: 

·     placing the mic on a soft surface e.g. a cushion can improve the sound quality 

·     carpeted rooms reduce echo

·     Listen to your practice interview recording using headphones. It may sound completely different to the way it sounds on the device.

·   An interview recording with a very low volume can be as troublesome to an interview transcriber as a recording with a noisy background so try to ensure that the finished interview recording can be turned up to an audible level without distortion. 

·    Choose the quietest environment available to you; a busy restaurant is not an ideal environment for carrying out an interview that you will be sending to an interview transcriber.

·      Turn off mobile phones. When a mobile phone searches for network coverage it interferes with recording equipment and can obscure voices even when set to silent or vibrate modes.

·     Do not use voice activation when recording your interviews as words can be lost if there is a slight delay.

Remember, the clearer the recording the more accurate and complete the interview transcription will be.

Interview recordings can take hours to transcribe so if you have the choice of using a professional transcriber,Qnex Audio Transcription & Typing Services can help you to keep up the pace.

Contact Audio Transcription & Typing Services for an interview transcription quote by visiting the contact page to complete the form or drop us an email with your requirements. We will provide a prompt interview transcription quotation for your consideration.