Everything You Need to Know About Turnaround Time

1. Audio Quality

How clear is the audio recording? If you have a speech, a lecture or a one-on-one interview that was recorded in a quiet environment and the speakers are cleared heard, the transcriber will produce a top-notch transcript of that file in the shortest time possible. But, if the file has a lot of background noise and there are echos all over the place, a transcriber will have a hard time working on it, which will delay its turnaround time.

2. Number of Speakers

How many people are in the audio recording? A person working on a sermon or a lecture will hand in their transcripts earlier than someone working on a focus group or a documentary that has 5, 6 or even 7 participants. So, the fewer the speakers the lesser time it will take to complete the work.

3. Heavy Accents

From my personal experience, US accents are the easiest to work with. But, if you get a file that has Indian, South African and British accents be assured that you will take, at least, three more hours working than someone who just had plain US native speakers. You will have to rewind again and again just to understand what they are saying. Before accepting such a project, make sure you can handle the accents. Request for a sample audio before starting the project, if you must.

4. Topic of Discussion

As a transcriber, I love working on self-development or business related audio recordings. They are easy to transcribe and the information is priceless. But financial, medical or technology related audio files are hard to crack if you lack the right skills. They have a lot of jargon that will have you frequenting Google for correct spellings than you would on regular files. This will really slow down the speed at which you produce the transcript.

5. Typing Speed

If the above mentioned factors are in order and your typing speed is at 20 WPM, be assured that it will take you a little longer to have the transcripts ready than someone typing at 50 or even 60 WPM. They will produce their work ahead of time than you would. So, improving your typing speeds is a must if they are not up to par.

6. Extra Factors:

1. Verbatim

If you have been in the transcription industry you know that verbatim projects are time-consuming and take longer to do than non-verbatim . Here you must type every word and every sound heard in the recording.  Unlike non-verbatim where you overlook certain things like repeated words or irrelevant sounds, with verbatim you have to capture everything. These types of projects are mostly needed for market research or documentary purposes.

1. Timestamps

2–minute timestamps or timestamps placed after every new paragraph can really have you screaming. Having to pause every now and then to insert a 30-second time-stamp in a 60 or 120-minute file is not an easy task. It takes hard work, patience and dedication. Transcription is not for the faint-hearted. You need to have the zeal to survive.

1. Formatting

Some customers will request you to insert headers, footers, page breaks etc into their files. Ensuring that this type of formatting is done can take you 30 minutes to one hour, depending on how many the client wants .

How to Categorize Turnaround Times

1. High Priority

 These are files that need to be transcribed in the same day. They are very urgent and the customer is willing to pay more for them. Usually, the transcripts are needed in 4, 6, or 12 hours max. A transcriber typing at 60 WPM and above is best placed to handle these types of projects.

2. One Business Day

These are files that are needed in 24 hours. If a client sends a one hour audio for transcribing on Monday at 10:00 AM, he should expect a transcript back on Tuesday at 10:00 AM the following day. Weekends and holidays are not included.

3. Standard Turnaround:

These are files that are not in a rush. Turnaround time is a bit flexible. Mostly, it takes 2 to 4 business days to get this type of work ready. Most clients prefer this period. The transcriber is not rushed and he/she is in a better position to produce top-notch transcripts.

4. Economy 1 – 2 weeks

These are large projects containing 10 or even 20 audio files per project. The client is not in a hurry to get them done. This might be a summit, a documentary, or a focus group project.

5. On-going Turnaround Time

Just as the name suggests, these are on-going or long-term projects that can take up to six months to complete. As a transcriber, I like this type of work. It keeps me busy and I don’t have to go around looking for too many one-time projects that consume a lot of my time. For longevity purposes, these are the projects to seek out as a professional transcriber. Start small but work your way up to bigger and better projects.

Why Do You Need Transcription for Your Business?

Accurately transcribed information is vital for the smooth functioning of any business. Transcription for business includes creating a textual transcript of audio or video recordings of various business interactions including meetings, conferences, workshops, presentations, etc., for present and future use. If you are not a pro with audio transcription, but want to give it a shot, read - How to record audio for transcription, an article that will provide you with 10 sure-shot tips to record professional audio.

 

Why Are Transcription Services Necessary?

Most companies require mandatory business transcriptions to avoid disputes and lawsuits later on. However, choosing a professional transcription company for your business interactions can help you grow business by availing a variety of business intrinsic services.

Businesses choosing transcription outsourcing, gain additional benefits like:

·         Professionally transcribed transcripts that record all important details and save you from trying to remember or debate over trivial issues

·         Accurate material for letters and reports to be sent to your clients, customers and shareholders

·         Flexibility to repurpose existing digital content (webinars, podcasts and dictations) into books (eBooks/physical books) and courses

·         Time and flexibility to create content strategy for SEO and product creation

Why Use Services of a Professional Transcription Company?

While an office assistant or company secretary can prepare business transcripts in-house, they won't be able to match the speed, efficiency and eye for detail of a trained transcriptionist. Apart from accuracy, cost-effectiveness and speed factor, transcription companies provide multiple hiring options that allow businesses to choose the type of professional service they wish to hire.

So, your company doesn't need to hire a full time employee, they can employ professional transcribes on an hourly basis, part-time or contractual mode that proves to be both accurate and economic.

Here are a few more reasons why organizations swear by the services of professional business transcription companies:

·         Provision of professionally trained business transcriptionists who achieve close to cent percent accuracy

·         Guaranteed quick turnaround time and 24x7 professional services that enable you to meet water-tight deadlines

·         Customized services that fulfill all legal requirements of your profession and industry

·         Standard hourly rates that help you eliminate cost overheads

·         Ability to handle wide range of input file formats (Analog recordings, MP3, WAV, etc.) and produce output in customer specified file formats including .DOC, .DOCX, PDF or .TXT files

Outsource transcription services Qnex Transcriptions, and gain fast, accurate and cost-effective online transcription services customized to suit your global transcription needs. Our 5+ years of experience in the field of transcription outsourcing has enabled us offer business transcription solutions to diverse global clients. We employ highly trained and qualified business transcriptionists who are capable of handling your various business transcription requirements within the shortest time-span possible.

Contact us for any 'why transcription' queries, and we will reach you within 24 hours.

The Benefits of Outsourcing Transcription Services

Information in today's knowledge age plays a pivotal role especially in corporate decision making. Maintaining a dedicated resource to note down points of importance is a virtual impossibility, keeping in mind today's fast paced world. Organizations, in realization of these facts, are well equipped with audio and visual aids to record information which is later converted into a written form - this process is often referred to as transcription. When the process of this transcription is outsourced beyond ones national boundaries, it takes the form of transcription outsourcing.

Get access to the advantages of outsourcing transcription services

Outsourcing transcription services is gaining in popularity by the day and companies are fast realizing the advantage of the process. With an increasing number of low cost - high value destinations popping up world-wide, companies are increasingly weighing the pros and cons of outsourcing the entire process to reliable third party agencies. Given below is a plethora of benefits as realized by organizations that seek to outsource transcription services?

·         Outsourcing transcription services helps companies reduce capital investments, expenses and overheads, resulting in significant savings and increased profitability.

·         Transcription requires specialized skills and by outsourcing to agencies having manpower proficient in this area, organizations can be assured of better quality and results.

·         Companies that outsource transcription services, have additional manpower and resources available - adding capacity that may be diverted to other activities.

·         Organizations that outsource transcription services are free to focus on their core business activities.

·         Outsourcing transcription services helps companies avoids the need for recruitment of a dedicated team to carry out transcription activities, saving on time, efforts and resources.

·         Companies may leverage benefits of outsourcing transcription services by gaining ownership of workflow systems, re-engineering skills and productive staffing.

·         Outsourcing transcription also eases a significant burden on a company's I.T department, without them having to troubleshoot on various platforms and software that transcribers operate on, in addition to zero additional maintenance expenses on IT infrastructure.

·         Coupled with these benefits are other features like 24 x7 x 365 customer care support and rapid turnaround time that most organizations with transcription services provide.

If you still wonder, 'Why do I need transcription for my business?read more. Considering the benefits they extend and the millions they bring about in cost savings, improving a company's bottom line, transcription outsourcing has today become an inseparable component of an organizations corporate strategy. Thy key lies in choosing the very best in the industry, to outsource these services to thereby ensuring a seamless transcription experience.

Contact Qnex Transcriptions for transcription services and get access to the benefits of outsourcing transcription services.

            

How to Prepare for a Seminar Transcription

Seminar transcription is required regardless of the type of business one is running. This is because for every business to grow, the professionals involved require occasional seminars on capacity building. A seminar can be organized by inviting a speaker on a specific topic or sending some participants in an already organized workshop or seminar outside the company. In both cases, recording the entire seminar proceedings is important as the future employees and those who missed the particular seminar can refer to the recordings made. This helps in avoiding having the same seminar on the same topic hence saving money and time. However, in order to have a perfect seminar transcription that remains relevant to the business for years, here are some tips on preparing for one.

Identify the appropriate venue

In order to have a perfect seminar transcription, it is important to identify the right venue. The venue for the seminar determines the quality of recording hence the nature of transcription. It is advisable to hold the seminar for capacity building in a business in a quiet environment. Therefore, the venue should be away from a noisy shopping center, major airports, roads and schools among other noise prone areas. This helps in having recordings that are noise free and clear for the transcriptionist to hear all the details.

Acquire the right recording tools

The recording tools determine the quality of transcription done on a recorded seminar file. There are recorders that make some noise that hinders one from hearing parts of the recorded words. In addition, a microphone is necessary in enhancing the quality of the recording in the seminar as the speaker does not have to shout in order to have a clear recording. Thus, for a high quality transcription, it is important to have digital recorders and microphones way before the seminar date. Also, they should be tested to ensure that they are functioning well before the actual day for seminar. This helps in providing the desired quality for seminar transcription.

Contract a transcription company

To ensure that the seminar transcription is of perfect quality, it is advisable to identify and make an agreement with a transcription company. It should be noted that there are many transcription companies in the market but they offer varying quality of services. Therefore, it is important to identify the right transcription company with skilled and experienced transcriptionists who have a long standing history of providing uncompromised quality of transcriptions. Once a contract has been signed in advance, one can be assured that the seminar transcription with meet the desired quality.

We the http://qnextranscriptions.com/  have provided high quality seminar transcriptions for over a decade now. Visit us today for quality, affordable and timely seminar transcription services.

Benefits of audio transcription services

Audio Transcription Services are involved with the conversion of recorded information (sound from audio or video files) into transcripts (written version of spoken words).

That is, a professional audio transcriptionist (either a human typist skilled to do so, or just a computer program as we have these days), listens to the sound from an audio or video file and puts into words, everything said by the speaker. Usually, the type of transcription required would be indicated based on the following guidelines for the audio transcription:

1. Alterations in sentences to correct grammatical errors, and/or
2. Words to be omitted.

Audio transcription itself has been classified into three, they are;

1. Non Verbatim Transcription Services,
2. Verbatim Transcription Services, and
3. Intelligent Verbatim Services.

Non Verbatim Transcription is designed to omit false starts and sentence filers such as; “uh”, “uhm”, “You Know”, “like”, “You know what I mean” etc, all repeated words, stutters and stammers and all non standard languages.

Verbatim Transcription Services, as the name implies, dubs the sounds, word for word. It will includes those words or expressions normally excluded from the non verbatim transcription. Even adding action sounds such as throat clearing, coughing, and details of disruptions.

Intelligent Verbatim Transcription excludes all “ums”, “uhs” and “ers” unless at the beginning of a sentence. False starts, all filers such as ” You Know “, ” like “, You know what I mean” etc, all repeated words unless repeated for prominence, all stutters and stammers, are also excluded. But it includes the non standard languages.

Verbatim audio transcription are required in various professional operations such as;

1. In court: Legal records needs Verbatim transcription services for maintaining accurate court records
2. In Insurance: Most of the insurance needs verbatim transcription for preserving accurate insurance claims
3. In Healthcare Research: Nowadays, it has become a common data management strategy and considered as an integral part for analysis and interpretation of verbal data.
4. In the Jornalism: press reports are often collected in form of voice recordings which often need to be transcribed.
5. Educational transcription is the process used by students to convert audio recorded lectures delivered by deans, professors, teachers, lecturers etc. at classrooms and halls of universities, colleges, schools etc., or at seminars, and field trips.

Back in the days, before computers and their utility programmes became regular household appliances, transcription was a difficult job, as it was mainly performed by appropriately skilled office secretaries or journalists who had to write down the speech as they heard it using advanced skills, like shorthand. The introduction of cassettes tape and portable recording devices made the work a lot easier and new possibilities emerged. These Cassettes were small pieces that could be mailed within locations which meant that for the first time, transcriptionists could have the work brought to them in their offices or homes.

But then, with the advent of the Internet and it’s business scopes, the high demand for Audio transcription services,  has made necessary the accretion of websites specilised in transcription services. .

Benefits of audio transcription services

Audio Transcription Services are involved with the conversion of recorded information (sound from audio or video files) into transcripts (written version of spoken words).

That is, a professional audio transcriptionist (either a human typist skilled to do so, or just a computer program as we have these days), listens to the sound from an audio or video file and puts into words, everything said by the speaker. Usually, the type of transcription required would be indicated based on the following guidelines for the audio transcription:

1. Alterations in sentences to correct grammatical errors, and/or
2. Words to be omitted.

Audio transcription itself has been classified into three, they are;

1. Non Verbatim Transcription Services,
2. Verbatim Transcription Services, and
3. Intelligent Verbatim Services.

Non Verbatim Transcription is designed to omit false starts and sentence filers such as; “uh”, “uhm”, “You Know”, “like”, “You know what I mean” etc, all repeated words, stutters and stammers and all non standard languages.

Verbatim Transcription Services, as the name implies, dubs the sounds, word for word. It will includes those words or expressions normally excluded from the non verbatim transcription. Even adding action sounds such as throat clearing, coughing, and details of disruptions.

Intelligent Verbatim Transcription excludes all “ums”, “uhs” and “ers” unless at the beginning of a sentence. False starts, all filers such as ” You Know “, ” like “, You know what I mean” etc, all repeated words unless repeated for prominence, all stutters and stammers, are also excluded. But it includes the non standard languages.

Verbatim audio transcription are required in various professional operations such as;

1. In court: Legal records needs Verbatim transcription services for maintaining accurate court records
2. In Insurance: Most of the insurance needs verbatim transcription for preserving accurate insurance claims
3. In Healthcare Research: Nowadays, it has become a common data management strategy and considered as an integral part for analysis and interpretation of verbal data.
4. In the Jornalism: press reports are often collected in form of voice recordings which often need to be transcribed.
5. Educational transcription is the process used by students to convert audio recorded lectures delivered by deans, professors, teachers, lecturers etc. at classrooms and halls of universities, colleges, schools etc., or at seminars, and field trips.

Back in the days, before computers and their utility programmes became regular household appliances, transcription was a difficult job, as it was mainly performed by appropriately skilled office secretaries or journalists who had to write down the speech as they heard it using advanced skills, like shorthand. The introduction of cassettes tape and portable recording devices made the work a lot easier and new possibilities emerged. These Cassettes were small pieces that could be mailed within locations which meant that for the first time, transcriptionists could have the work brought to them in their offices or homes

Interview Transcription Recording Guide

Imagine the scenario: you have set up an appointment to interview someone; you arrive, set up your recording equipment and spend some productive time getting some great material from the interviewee. However, upon checking the recording later you find there is so much background noise that you can hardly hear what the interviewee is saying.

Qnex Audio Transcription & Typing Services gives the following advice for recording interviews for transcription.

·   Check out your recording equipment before your interview(s) is scheduled. Play with your equipment, become familiar with it. Try recording yourself and experiment with the distance of the microphone.

·   If possible practice recording your interview in the location where the interview will actually take place this will give you a good idea of the acoustics in that location: 

·     placing the mic on a soft surface e.g. a cushion can improve the sound quality 

·     carpeted rooms reduce echo

·     Listen to your practice interview recording using headphones. It may sound completely different to the way it sounds on the device.

·   An interview recording with a very low volume can be as troublesome to an interview transcriber as a recording with a noisy background so try to ensure that the finished interview recording can be turned up to an audible level without distortion. 

·    Choose the quietest environment available to you; a busy restaurant is not an ideal environment for carrying out an interview that you will be sending to an interview transcriber.

·      Turn off mobile phones. When a mobile phone searches for network coverage it interferes with recording equipment and can obscure voices even when set to silent or vibrate modes.

·     Do not use voice activation when recording your interviews as words can be lost if there is a slight delay.

Remember, the clearer the recording the more accurate and complete the interview transcription will be.

Interview recordings can take hours to transcribe so if you have the choice of using a professional transcriber,Qnex Audio Transcription & Typing Services can help you to keep up the pace.

Contact Audio Transcription & Typing Services for an interview transcription quote by visiting the contact page to complete the form or drop us an email with your requirements. We will provide a prompt interview transcription quotation for your consideration. 

The Usefulness of Media Transcription

A media transcription company has the ability to transcribe any form of audio into written text. The ability to have written transcripts is useful in so many ways. Video and audio is very extensive with current technology; however, the need is to convert audio files into written form is great and growing. A transcription company will take any TV, radio, video recording or podcast and transcribe the material into a written text, which can then be accessed for future reference.

Podcast transcription transform a podcast into written format. The transcripts can be used to supplement the podcast online or spread the information to a wider audience. The transcripts may be transmitted into a newscast or a web article, which can then include a link to the video. People will be able to watch the video and read the text without missing any details. Turning an audio clip into a written document allows a larger base of people to receive the information more accurately.

Many times, parts of an audio or video will become mainstream. Transcription will allow a company to use exact phrases from the audio and turn them into advertising campaigns, very useful for marketers and advertisers alike. Advertisers and companies can distribute the written text and utilize it many different ways to help add another dimension to their campaigns.

Transcription companies are providing accurate transcription services. This means that every pause, stammer and word is included in the transcribed document. As audio and video files can sometimes be hard to understand, transcribing them is a huge tool because there is no denying what was actually said after transcription. Additionally, for educational podcasts and webinars, having a transcribed document that the audience can read will help them follow along and understand the information better. They can also access it down the road and use it for future reference. Since many do not do this, it would be a huge difference that would help set you apart from your competitors.

Transcription documents are remarkably useful to a variety of people and companies. Utilizing the services of transcription will help your business grow and allow for a more precise dispersal of the material. In the age of ever expanding audio forms, precision is vital, and so is hitting audiences from all angles. Transcription not only makes media more accessible, but it also encourages the spread of information and ideas throughout all spheres of social interaction. Who knows, media transcription could be the key to helping your content go viral!