How to Prepare for a Seminar Transcription

Seminar transcription is required regardless of the type of business one is running. This is because for every business to grow, the professionals involved require occasional seminars on capacity building. A seminar can be organized by inviting a speaker on a specific topic or sending some participants in an already organized workshop or seminar outside the company. In both cases, recording the entire seminar proceedings is important as the future employees and those who missed the particular seminar can refer to the recordings made. This helps in avoiding having the same seminar on the same topic hence saving money and time. However, in order to have a perfect seminar transcription that remains relevant to the business for years, here are some tips on preparing for one.

Identify the appropriate venue

In order to have a perfect seminar transcription, it is important to identify the right venue. The venue for the seminar determines the quality of recording hence the nature of transcription. It is advisable to hold the seminar for capacity building in a business in a quiet environment. Therefore, the venue should be away from a noisy shopping center, major airports, roads and schools among other noise prone areas. This helps in having recordings that are noise free and clear for the transcriptionist to hear all the details.

Acquire the right recording tools

The recording tools determine the quality of transcription done on a recorded seminar file. There are recorders that make some noise that hinders one from hearing parts of the recorded words. In addition, a microphone is necessary in enhancing the quality of the recording in the seminar as the speaker does not have to shout in order to have a clear recording. Thus, for a high quality transcription, it is important to have digital recorders and microphones way before the seminar date. Also, they should be tested to ensure that they are functioning well before the actual day for seminar. This helps in providing the desired quality for seminar transcription.

Contract a transcription company

To ensure that the seminar transcription is of perfect quality, it is advisable to identify and make an agreement with a transcription company. It should be noted that there are many transcription companies in the market but they offer varying quality of services. Therefore, it is important to identify the right transcription company with skilled and experienced transcriptionists who have a long standing history of providing uncompromised quality of transcriptions. Once a contract has been signed in advance, one can be assured that the seminar transcription with meet the desired quality.

We the http://qnextranscriptions.com/  have provided high quality seminar transcriptions for over a decade now. Visit us today for quality, affordable and timely seminar transcription services.

How Transcription Helps Learners with Special Needs

Transcription is something you’ve probably heard about, at least when it comes to business. The fact is that a lot of businesses – from entertainment companies to attorneys – make use of transcription services to keep costs down and make work more efficient. 

Believe it or not, there are other uses for transcription services as well. For example, academic transcription can help a lot of students get their work done and work on a higher level than they otherwise would. When it comes to academic transcription, some of the top users are special needs students.

Keep reading to learn more about the benefits of academic transcription for special needs students. Whether you can benefit from transcription services or someone you know could, it can be the right answer for many special needs individuals looking to further their education.

Improved Accessibility

Perhaps the biggest thing transcription services can do for special needs students is to make learning materials considerably more accessible. While teachers may not be able to easily communicate lessons and lesson plans to some students with learning disabilities, using transcription services can make that possible.

Transcription also allows special needs students to hand in work and communicate with teachers in an effective way. For many special needs students, transcription services make education possible in areas and fields where it simply wouldn’t be available otherwise.

Multimedia Options

One of the big things for many people who need to take classes in a field is the ability to get lessons on time. When teachers are able to translate their lectures into text, they have multimedia options for their students to learn and participate.

Many teachers, classes and universities can turn around lectures in less than 48 hours when they are using high-quality transcription services. For special needs students, that means a lot less time falling behind and the ability to keep up with the rest of the class.

In many classes, teachers can even have their lectures done ahead of time so that special needs students can have text in class or sent to them before the lecture occurs.

What You Need to Know About Legal Transcriptionist Career

Lawyers must compile a wealth of information to win a case, which is why hiring transcriptionists can save plenty of time. One of the main reasons that legal transcription professionals are in high demand is because attorneys depend on error-free record keeping. 

Here are details about transcription that should be familiar to attorneys.

Types of Legal Transcriptionists

• Court Reporting
• Legal Coding
• Legal Research
• Litigation Support
• Immigration Paperwork

How Transcription Helps Attorneys

One of the most important ways that transcription can help a legal team is that it frees up time for them to focus on a case. Lawyers must deal with volumes of recorded material, so transcription helps keep the information organized. Transcriptionists can document a wide variety of activity, such as wiretaps and witness statements.

Benefits to a Legal Transcriptionist Career

Many young people are attracted to the legal transcription field partly because it’s a work at home occupation. While it can involve travel, you still get to be your own boss and choose assignments that fit your work schedule. It’s independent work that allows you flexibility. 

The satisfaction from legal transcription work goes beyond earning a good living. It gives you the feeling that you are helping to win cases. In order for documentation to be powerful, it needs to be accurate and confidential. Once you develop a list of clients, you can enjoy job security. The key to keeping clients for the long term is to build a relationship based on trust and reliability.

How to Become a Legal Transcriptionist

There are multiple paths to becoming a legal transcriptionist, but one of the most important qualifiers is that you need to possess fast and accurate typing skills. You should also be familiar with dictation software that makes transcription easier, such as Voicewalker, Scrivener, and SoundWriter. Understanding recording equipment is essential for the job. Certifications are favored by law firms. Earning a Legal Transcriptionist Career Diploma can be achieved online after an 8 to 12-week program.

7 Reasons Why Media Is Obsessed With Transcription Services

Here are 7 reasons why media is obsessed with transcription services.

1. Transcription Services Can Cut Costs
   One of the main reasons that television and radio companies outsource work to transcription services is because such firms can provide up to 40% savings.
   TV stations particularly pay personnel high salaries, but would rather have reporters focus on investigating and preparing news stories rather than be sidetracked with spending hours on transcribing audio and video.
2. Media Professional Are Busy with Other Work
   Many times reporters need to devote most of their time to the process of setting up and conducting interviews in order to craft quality stories.
   Since the news industry is based on tight deadlines, as much time as possible needs to be put into getting facts right and finding credible sources, leaving very little time left over for transcribing, except to those who specialize in it.
3. News Interviews Must Be Transcribed Quickly
   The competitive nature of news, especially in local television reporting, demands that stories be documented as quickly and as accurately as possible. Transcription services with expertise in media are in a better position to handle this type of work.
   The key is to find reputable transcriptionists who have a history of meeting deadlines with other media clients. Professional transcriptionists are in the business of one-day turnaround times, depending on the nature of the story. Exclusive stories that are sold to other news services may require same day turnaround times.
4. Diverse File Formats Can Be Transcribed Easily by Experts
   Even multi-million dollar media operations may not always be ready to transcribe a variety of media file formats. They may specialize in particular file formats and need to outsource to a firm that can handle outdated, uncommon or new formats.
   An example might be that a witness has captured evidence of an event on a Hi8 cartridge from an old camcorder and perhaps the media outlet does not have immediate access to such equipment, whereas a transcription service might have access to various media equipment.
5. Media Clients Want Accurate Transcriptions
   Almost all media businesses are funded by some form of sponsorship. Even popular television programs must attract advertisers in order to stay on the air. As a result, media companies deal with clients who want transcriptions of radio or television commercials or documentaries that they have underwritten.
   This documentation can be used on websites and for company archives. But it must be done with high precision since the transcript may be viewed by thousands or millions of people, in which media credibility is on the line.
6. Expert Transcription Services Can Ensure Error-Free Quality
   If media companies had to rely on their own in-house staffs for transcription, they might have to constantly reassign the work to correct errors. If transcription isn’t an employee’s primary responsibility, they are likely to rush through the work just to get it done.
   But a company that specializes in media transcription knows to put in the extra time and care to ensure 100 percent accuracy. Successful transcriptionists strive to make accuracy and reliability key components of their work since their reputations are their main selling points to clients.
7. Timecodes are Provided to Meet Needs of Media Outlets
   Out of all the tasks that media professionals may find to be mind-numbing, adding timecodes to audio and video may top the list.
   Once again, this is work that transcriptionists are better suited to perform since it is work that helps shape their reputations, whereas reporters are more concerned about building credibility on high-quality journalism.
   Time codes are necessary to help index and quickly find specific segments of interviews. An expert media transcription service can also offer time stamping and video captioning.

A wide range of industries beyond health care and legal practices are turning to transcription services in an order to keep accurate documentation in an order in a timely manner.

Benefits of audio transcription services

Audio Transcription Services are involved with the conversion of recorded information (sound from audio or video files) into transcripts (written version of spoken words).

That is, a professional audio transcriptionist (either a human typist skilled to do so, or just a computer program as we have these days), listens to the sound from an audio or video file and puts into words, everything said by the speaker. Usually, the type of transcription required would be indicated based on the following guidelines for the audio transcription:

1. Alterations in sentences to correct grammatical errors, and/or
2. Words to be omitted.

Audio transcription itself has been classified into three, they are;

1. Non Verbatim Transcription Services,
2. Verbatim Transcription Services, and
3. Intelligent Verbatim Services.

Non Verbatim Transcription is designed to omit false starts and sentence filers such as; “uh”, “uhm”, “You Know”, “like”, “You know what I mean” etc, all repeated words, stutters and stammers and all non standard languages.

Verbatim Transcription Services, as the name implies, dubs the sounds, word for word. It will includes those words or expressions normally excluded from the non verbatim transcription. Even adding action sounds such as throat clearing, coughing, and details of disruptions.

Intelligent Verbatim Transcription excludes all “ums”, “uhs” and “ers” unless at the beginning of a sentence. False starts, all filers such as ” You Know “, ” like “, You know what I mean” etc, all repeated words unless repeated for prominence, all stutters and stammers, are also excluded. But it includes the non standard languages.

Verbatim audio transcription are required in various professional operations such as;

1. In court: Legal records needs Verbatim transcription services for maintaining accurate court records
2. In Insurance: Most of the insurance needs verbatim transcription for preserving accurate insurance claims
3. In Healthcare Research: Nowadays, it has become a common data management strategy and considered as an integral part for analysis and interpretation of verbal data.
4. In the Jornalism: press reports are often collected in form of voice recordings which often need to be transcribed.
5. Educational transcription is the process used by students to convert audio recorded lectures delivered by deans, professors, teachers, lecturers etc. at classrooms and halls of universities, colleges, schools etc., or at seminars, and field trips.

Back in the days, before computers and their utility programmes became regular household appliances, transcription was a difficult job, as it was mainly performed by appropriately skilled office secretaries or journalists who had to write down the speech as they heard it using advanced skills, like shorthand. The introduction of cassettes tape and portable recording devices made the work a lot easier and new possibilities emerged. These Cassettes were small pieces that could be mailed within locations which meant that for the first time, transcriptionists could have the work brought to them in their offices or homes.

But then, with the advent of the Internet and it’s business scopes, the high demand for Audio transcription services,  has made necessary the accretion of websites specilised in transcription services. .

Benefits of audio transcription services

Audio Transcription Services are involved with the conversion of recorded information (sound from audio or video files) into transcripts (written version of spoken words).

That is, a professional audio transcriptionist (either a human typist skilled to do so, or just a computer program as we have these days), listens to the sound from an audio or video file and puts into words, everything said by the speaker. Usually, the type of transcription required would be indicated based on the following guidelines for the audio transcription:

1. Alterations in sentences to correct grammatical errors, and/or
2. Words to be omitted.

Audio transcription itself has been classified into three, they are;

1. Non Verbatim Transcription Services,
2. Verbatim Transcription Services, and
3. Intelligent Verbatim Services.

Non Verbatim Transcription is designed to omit false starts and sentence filers such as; “uh”, “uhm”, “You Know”, “like”, “You know what I mean” etc, all repeated words, stutters and stammers and all non standard languages.

Verbatim Transcription Services, as the name implies, dubs the sounds, word for word. It will includes those words or expressions normally excluded from the non verbatim transcription. Even adding action sounds such as throat clearing, coughing, and details of disruptions.

Intelligent Verbatim Transcription excludes all “ums”, “uhs” and “ers” unless at the beginning of a sentence. False starts, all filers such as ” You Know “, ” like “, You know what I mean” etc, all repeated words unless repeated for prominence, all stutters and stammers, are also excluded. But it includes the non standard languages.

Verbatim audio transcription are required in various professional operations such as;

1. In court: Legal records needs Verbatim transcription services for maintaining accurate court records
2. In Insurance: Most of the insurance needs verbatim transcription for preserving accurate insurance claims
3. In Healthcare Research: Nowadays, it has become a common data management strategy and considered as an integral part for analysis and interpretation of verbal data.
4. In the Jornalism: press reports are often collected in form of voice recordings which often need to be transcribed.
5. Educational transcription is the process used by students to convert audio recorded lectures delivered by deans, professors, teachers, lecturers etc. at classrooms and halls of universities, colleges, schools etc., or at seminars, and field trips.

Back in the days, before computers and their utility programmes became regular household appliances, transcription was a difficult job, as it was mainly performed by appropriately skilled office secretaries or journalists who had to write down the speech as they heard it using advanced skills, like shorthand. The introduction of cassettes tape and portable recording devices made the work a lot easier and new possibilities emerged. These Cassettes were small pieces that could be mailed within locations which meant that for the first time, transcriptionists could have the work brought to them in their offices or homes

Benefit from Documentary Transcription Services

Documentary transcription services are a must to have in any production industry. This is more so important for the television channels who record documentaries in form of audio-visuals. The documentaries are unearthed stories covered by the journalists in a certain field. They can be about cultural practices of a group of people, nature in terms of forests, animals, seas and rivers. Documentaries makes the television or radio channels popular as the audience can always expect to discover something new apart from the regular 24hour news. However, in order for a documentary to make the desired impact, it is important to have it transcribed. Here are the different aspects added into a recorded audio or visual-audio documentary file through transcription.

Subtitles

When running a documentary without headlines it becomes difficult for the audience to follow. However, this is a scenario that can be avoided through transcription services. In this case, the transcriptionist adds subtitles that divide a long documentary into several sections. This makes it easy for the audience to understand the contents of the documentary and to expect what to come next through the subtitles. The transcriptionists listen keenly to the documentary taking note of the different sections depending on the development of the story highlighted.

Multilingual translations

Hiring a professional for documentary transcription services make it possible to have multilingual translations. This is important for the documentaries being run by the international media houses. This is because the contents of the documentary need to be understood by audience who use different languages. Here, the transcriptionist transcribes the recorded files into the original language and later translates the contents into different major or desired languages. This makes the documentary relevant to people from different language speaking regions in the world.

Notes for narrator

The quality of a documentary is improved by having a narrator introducing its major parts. This can be made successful by providing the narrators notes that match with the particular parts of the documentary. By making use of the narrator’s notes, the nominated narrator introduces the different sections of the documentary in the background when it is still running. The narrator’s notes can be translated into different languages used by the target audience.

Providing texts for the inaudible parts

The transcriptionists take note of the inaudible parts of the documentary and make some texts on the same. When the transcriptionist finds it difficult to hear some parts of the documentary, they have a chance to rewind till when they grasp the words. The transcription then makes some text of the same that should run on the screen for the views to understand exactly what has been said.

Want to benefit from above tips? Access us at http://www.qnextranscriptions.com/ for quality and value added documentary transcription services!

Interview Transcription Recording Guide

Imagine the scenario: you have set up an appointment to interview someone; you arrive, set up your recording equipment and spend some productive time getting some great material from the interviewee. However, upon checking the recording later you find there is so much background noise that you can hardly hear what the interviewee is saying.

Qnex Audio Transcription & Typing Services gives the following advice for recording interviews for transcription.

·   Check out your recording equipment before your interview(s) is scheduled. Play with your equipment, become familiar with it. Try recording yourself and experiment with the distance of the microphone.

·   If possible practice recording your interview in the location where the interview will actually take place this will give you a good idea of the acoustics in that location: 

·     placing the mic on a soft surface e.g. a cushion can improve the sound quality 

·     carpeted rooms reduce echo

·     Listen to your practice interview recording using headphones. It may sound completely different to the way it sounds on the device.

·   An interview recording with a very low volume can be as troublesome to an interview transcriber as a recording with a noisy background so try to ensure that the finished interview recording can be turned up to an audible level without distortion. 

·    Choose the quietest environment available to you; a busy restaurant is not an ideal environment for carrying out an interview that you will be sending to an interview transcriber.

·      Turn off mobile phones. When a mobile phone searches for network coverage it interferes with recording equipment and can obscure voices even when set to silent or vibrate modes.

·     Do not use voice activation when recording your interviews as words can be lost if there is a slight delay.

Remember, the clearer the recording the more accurate and complete the interview transcription will be.

Interview recordings can take hours to transcribe so if you have the choice of using a professional transcriber,Qnex Audio Transcription & Typing Services can help you to keep up the pace.

Contact Audio Transcription & Typing Services for an interview transcription quote by visiting the contact page to complete the form or drop us an email with your requirements. We will provide a prompt interview transcription quotation for your consideration. 

Interview recordings: iPhone / smartphone - potential problems

Many people who are studying for a Masters or PhD degree at some point need to conduct interviews as part of their research thesis or dissertation. This can be a daunting prospect, especially when thinking about what equipment to use to record the interviews to send to your interview transcription service provider.

However, you may not need to buy expensive recording equipment as many smartphones on the market ship with a recording app pre-installed that have the capacity to record for several hours. There are also many apps available to download that can do this that can produce good quality interview recordings. 

It is really important to check out the app by making a test recording in the first instance to ensure: 

1.                  You know how to use the app correctly.

2.                  The sound quality of the recording is clear and audible. 

3.                  You can get the recording from your smartphone when your interview is complete to enable you to send it to your interview transcription service provider.

A couple of my clients recently experienced difficulty with the iPhone. After recording their interviews they were unable to sync the recording with iTunes to prepare to send the interview recordings for transcription via the Internet.

I have researched this problem. I made a 20 minute test sound file using Voice Memo with the iPhone. I connected the iPhone to my PC via USB lead and synced with iTunes. I found my recording in the Music folder under Voice Memos. So success, although it was only a 20 minute recording and problems seem to occur when the recording is fairly lengthy, i.e. 90 minutes or more in the case of my clients.

Further research led me to this thread on discussions.apple.com, where people talk about some of the problems they have experienced when trying to sync longer recordings, not all interviews, from their iPhones. It was suggested to download iExplorer, which enabled some people to locate and download their recordings.

As yet I have not heard of any of my clients experiencing this type of difficulty with Android smartphones, but that is not to say that problems do not exist. 

Again, I think the important thing is to check your equipment before carrying out long interviews for transcription. Create a test sound file of approximately the same length that your interviews are likely to be and experiment with downloading the test recording from your device to ensure that you are able to send the interview recording via the Internet. 

If you would like more information about recording interviews for transcription or you would like a quotation for professional interview transcription, visit the interview transcription page at the King Audio Transcription & Typing Services website. 

How to Proofread Your Transcriptions

When a transcriptionist simultaneously listens to an audio file and types a business transcript, mistakes can happen — particularly because of the fast pace. How can you catch the errors? In this article, Qnex transcription describes how to perform transcription proofreading.

Why Proofread?

As the saying goes, “Everyone makes mistakes.” Because business transcription is not immune to errors, transcription proofreading serves as a “safety net” to catch the errors before the client receives the final document — improving accuracy, consistency, punctuation, grammar and spelling in the process.

An experienced transcription proofreader should perform the following tasks:

• Eliminates repetition
• Corrects words used in the wrong context
• Removes filler words such as “Ahh” and “Well”
• Provides a seasoned set of eyes for a “second look”

Proofreading of business transcripts adds value by making an overall review of error sources involving consistency and clarity — especially critical for longer transcripts.

How to Proofread Transcriptions

While many individuals are adept at proofreading text files before finalizing a document, transcription proofreading involves different skills — watching video files or listening to audio files. A typical approach to transcription proofreading involves listening to the same video or audio file used to formulate the original transcription. In addition, the transcription proofreader is responsible for the following tasks:

1. Performs the final quality check
2. Formats the document as stipulated by the client — for example, specific fonts, paragraph headers and adding or removing page numbers
3. Fills in any missing phrases or words overlooked by the original transcriptionist
4. Checks for textual mistakes and grammatical errors

The Benefits of Careful Re listening

As someone once observed, “You can learn a lot by listening.” When transcribing a recording, there are also significant benefits that accrue from listening again.

With transcribing there is often a temptation to either eliminate or reduce the time and effort dedicated to transcription proofreading. While considerations such as transcription cost vs quality and maximum output in minimum time must be taken into account, business owners and managers should not overlook the value of producing a business transcript that represents your company positively — eliminating mistakes and errors wherever possible.

Above all, avoid treating the step of transcription proofreading as a “rubber stamp” of the earlier transcription. Make sure that you assign dedicated listeners and proofreaders in order to improve the transcription.

The Business Value of Transcription Proofreading

Both business transcription and transcription proofreading are more difficult than often realized by corporate leaders and managers. First and foremost, digital recordings are almost always subject to a wide variety of challenges — use of scientific terms, unusual names, multiple speakers (often speaking at the same time), accents, speaking in inaudible tones, unclear voices, background noise and variable audio quality.

Second, even experienced transcriptionists are likely to make mistakes due to typing at a high speed. How will you catch the errors without transcription proofreading?

Third, transcripts often represent “informal minutes” of important business functions such as presentations, conferences and interviews. Stakeholders such as clients, employees, investors and suppliers will often use a business transcript to form their impression of your company. What are your transcripts saying about your business image and quality?

Proofreading Is a Skill

Like many skills, transcription proofreading is acquired and honed through constant practice. This is one of the major benefits derived by working with an experienced global transcription expert such as Qnex transcriptions — business transcribing is what we do for a living! We have a dedicated professional team of business transcribers.

Please share your experiences with transcripts and proofreading by leaving a comment below and then passing along your thoughts by using social media buttons.

Time Management for Work from Home Professionals

Many working people, especially those who trudge off to a nine to five job at an office or spend an hour commuting in a traffic jam are envious of those professionals, who are able to work from home. The idea of working from home has a relaxed and leisurely quality about it; the schedule and hours are flexible, and there are no annoying co-workers or team meetings to contend with. The home professional, it appears, is his or her own boss. However, working from home has its own share of setbacks and pitfalls. Time management is the key to be able to successfully work from home.

Juggling home and work is not an easy task. The home is filled with numerous distractions. If a person is not motivated it is easy to procrastinate; sometimes it is easier to write bills, go grocery shopping, mow the lawn, or engage in any other domestic responsibility than it is to sit down in the home office and do work. It takes a motivated and disciplined individual to be able to work for at least half the day at home.

For the stay at home professional, work is important for at least half the day. It is imperative for those working at home to establish some type of structure. Is it better to work in the evening or the morning? The rigid, nine to five working schedule needs to be replaced with productive blocks of time. It does not matter when those eight hours of work each day are accomplished, as long as the person is working for at least half the day.

The proper time management for the work from home professional can be achieved by creating a priority list. It is important to have both a daily and a weekly schedule. A list of professional and domestic responsibilities will enable a person to use their time more efficiently. There is no boss to set the deadlines. The home professional sets their own working routine, and it is crucial to follow that routine.

In order for a stay at home professional to be successful it is important for the family unit to work together. Children need to do their chores. Husbands and wives need to do tasks that perhaps they are not accustomed to. There needs to be a division of labor. The organized household is essential for the work at home professional.

The Usefulness of Media Transcription

A media transcription company has the ability to transcribe any form of audio into written text. The ability to have written transcripts is useful in so many ways. Video and audio is very extensive with current technology; however, the need is to convert audio files into written form is great and growing. A transcription company will take any TV, radio, video recording or podcast and transcribe the material into a written text, which can then be accessed for future reference.

Podcast transcription transform a podcast into written format. The transcripts can be used to supplement the podcast online or spread the information to a wider audience. The transcripts may be transmitted into a newscast or a web article, which can then include a link to the video. People will be able to watch the video and read the text without missing any details. Turning an audio clip into a written document allows a larger base of people to receive the information more accurately.

Many times, parts of an audio or video will become mainstream. Transcription will allow a company to use exact phrases from the audio and turn them into advertising campaigns, very useful for marketers and advertisers alike. Advertisers and companies can distribute the written text and utilize it many different ways to help add another dimension to their campaigns.

Transcription companies are providing accurate transcription services. This means that every pause, stammer and word is included in the transcribed document. As audio and video files can sometimes be hard to understand, transcribing them is a huge tool because there is no denying what was actually said after transcription. Additionally, for educational podcasts and webinars, having a transcribed document that the audience can read will help them follow along and understand the information better. They can also access it down the road and use it for future reference. Since many do not do this, it would be a huge difference that would help set you apart from your competitors.

Transcription documents are remarkably useful to a variety of people and companies. Utilizing the services of transcription will help your business grow and allow for a more precise dispersal of the material. In the age of ever expanding audio forms, precision is vital, and so is hitting audiences from all angles. Transcription not only makes media more accessible, but it also encourages the spread of information and ideas throughout all spheres of social interaction. Who knows, media transcription could be the key to helping your content go viral!